Getting Started

Welcome to GovBid - Your First Steps

Welcome to GovBid! We are excited to help you win more government tenders. Here is how to get started: Step 1: Complete Your Profile - Go to User Settings (click your avatar in the top right) - Add your company name, contact details, and business information - Upload your company logo for a professional touch Step 2: Set Up Your Organization - Navigate to Settings → Organization - Add team members who will work on tender responses - Set up roles and permissions Step 3: Upload Company Documents - Go to Documents in the sidebar - Upload your key documents: - Company registration certificates - Insurance certificates - Past performance examples - Capability statements - Quality management certifications These documents will be used by our AI to create tailored tender responses. Step 4: Browse Available Tenders - Visit the Tenders page - Use filters to find relevant opportunities - Save tenders you are interested in Next Steps - Read our guide on "How to Create Your First Bid Response" - Explore the Tender Calendar to stay on top of deadlines - Contact support if you need help - we are here for you!

How to Create Your First Bid Response

Creating a professional tender response with GovBid is simple. Follow these steps: 1. Find a Tender - Navigate to Tenders from the sidebar - Use search and filters to find relevant opportunities - Click on a tender to view full details 2. Start a New Bid - Click the "Create Bid Response" button - Give your bid a name (e.g., "IT Support Services - NSW Health") - Select your organization 3. Upload Tender Documents - Upload the tender documents (RFT, specifications, etc.) - GovBid will automatically extract requirements and questions - Review the extracted information for accuracy 4. Let AI Draft Your Response - Click "Process with AI" to generate your initial response - Our AI analyzes: - Tender requirements and evaluation criteria - Your company documents and capabilities - Past successful responses - Compliance requirements 5. Review and Refine - Review each section of the generated response - Edit and customize as needed - Add specific examples from your experience - Ensure all mandatory requirements are addressed 6. Check Compliance - Use the built-in compliance checker - Review the compliance matrix - Address any gaps or missing information 7. Export and Submit - Download your response in Word/PDF format - Review the final document - Submit through the tender portal before the deadline Pro Tips - Start early - do not wait until the last minute - Keep your company documents up to date - Use the AI suggestions but add your unique value proposition - Always review compliance requirements carefully

Understanding Your Dashboard

Your GovBid dashboard is your command center for tender management. Dashboard Overview Quick Stats - Active Bids: Tender responses currently in progress - Pending Review: Bids waiting for your review - Submitted: Recently submitted responses - Win Rate: Your success rate over time Recent Activity - Latest tender opportunities matching your profile - Team member actions and updates - Upcoming deadlines and important dates Tender Calendar - Visual timeline of tender closing dates - Color-coded by status (saved, in progress, submitted) - Click on any date to see tender details Navigation Left Sidebar - Dashboard: Your home base - Tenders: Browse and search opportunities - My Bids: View and manage your responses - Documents: Upload and manage company files - Templates: Reusable content for common sections - Team: Manage organization members - Settings: Configure your account Top Bar - Search: Quick search across tenders and bids - Notifications: Updates on tender activity - User Menu: Profile settings and help Customizing Your Dashboard - Click the Settings icon to customize what you see - Set your preferred tender categories - Configure notification preferences - Choose your default tender sources (AusTender, State portals, etc.)