Your company documents are the foundation for AI-generated responses.
Why Upload Documents?
GovBid AI uses your documents to:
- Understand your company capabilities
- Extract relevant information for tender responses
- Ensure accuracy and consistency
- Demonstrate past performance and qualifications
Essential Documents to Upload
Company Registration & Legal
- Company registration certificate
- ABN/ACN documentation
- Business licenses
- Insurance certificates (Public Liability, Professional Indemnity, Workers Compensation)
Capability & Experience
- Company capability statement
- Past project case studies
- Client testimonials and references
- Awards and certifications
Quality & Compliance
- ISO certifications
- Quality management procedures
- Safety policies and procedures
- Environmental policies
Financial
- Financial statements (if willing to share)
- Bank guarantees capabilities
- Professional references
How to Upload Documents
- Navigate to Documents in the sidebar
- Click "Upload Document"
- Select files from your computer (supports PDF, DOCX, images)
- Add metadata: document type/category, expiry date (for certificates), tags for easy searching, description
Organizing Documents
Create Folders
- Click "New Folder" to organize by category
- Suggested structure: Registrations & Licenses, Certifications, Case Studies, Policies & Procedures, Financial
Use Tags
- Add tags like "insurance", "ISO", "safety", "projects"
- Makes documents easier to find and reference
Keep Documents Current
- Set reminders for expiring certificates
- Update case studies with recent projects
- Review and refresh annually
Best Practices
✓ Upload clear, high-quality scans
✓ Include metadata and descriptions
✓ Keep documents up to date
✓ Organize with folders and tags
✗ Do not upload personal or sensitive client information without permission
✗ Do not use outdated or expired documents
✗ Do not forget to update when certifications renew